Guidelines

AGE in the Arts Awards Application Guidelines

Welcome! We invite you to join us in finding creative and sustainable solutions that advance equity for women throughout the life span in the theatre arts.

Age and Gender Equity in the Arts (AGE) will accept applications for the 2017 AGE in the Arts Awards submitted according to guidelines you’ll find here on our website.

Please carefully review all of the following information before applying. Questions not answered below or here may be addressed to us at info@ageinthearts.org or directly to staff contacts noted at the bottom of this page.

Click here to download the 2017 AGE in the Arts Awards Application Guidelines in PDF format. Click here for the AGE in the Arts Awards application and instructions for submission.

The 2017 AGE in the Arts Awards application window is
now closed.

The AGE in the Arts Awards

Women make up 52% of the population. Women comprise 68% of the audience for American theatre. Yet women are significantly underrepresented in the theatre. The AGE in the Arts Awards recognize theatre companies that are committed to gender equity for women of all ages in their programming, leadership and casting.

Eligibility

Age and Gender Equity in the Arts will grant awards in 2017 ranging from $5,000 to $20,000 (2017 Awards total $30,000) to selected organizations that meet the following eligibility requirements based on the current and upcoming seasons:

  • Not-for-profit, professional theatre company
  • Current 501(c)(3) tax exempt status in state of Oregon
  • Located in Portland-metro area, Portland, Oregon
  • Present no fewer than three fully staged shows per season
  • Have presented at least three seasons of three or more fully staged shows prior to application deadline

AGE will only consider applications:

  • received by 5:00pm on the closing date of Monday May 1, 2017
  • submitted as per instructions and on the downloadable AGE in the Arts Awards application form
  • that are complete

Dates & Deadlines

March 20, 2017 AGE in the Arts Awards application window opens

May 1, 2017, 5:00pm Application closing date

June 3, 2017 Semi-finalist in-person interviews with AGE in the Arts Awards selection committee

June 2017 Completion of review process, AGE in the Arts Awards finalists announced

Application Process & Instructions

The 2017 AGE in the Arts Awards application will be available online beginning March 20 and will be accepted through May 1, 2017.

Applications must be completed and submitted along with required supporting documents
via email to 
info@ageinthearts.org by 5:00pm, Monday, May 1, 2017.
CLICK HERE FOR DOWNLOADABLE APPLICATION AND INSTRUCTIONS

Application Review

Applications will be reviewed and scored by a selection committee from Portland and cities across the US. Reviewers have been invited by AGE to participate based on their affiliation with theatre arts and their interest in DEI (diversity, equity, and inclusion).

The Award selection process involves a rigorous multi-phase review that includes independent scoring, in-person interviews, and a final collaborative analysis of the applications.

Each reviewer will independently score and rank order applications based on their assessment of the applicant’s commitment to sustainable, structural, and systemic gender balance in their theatre company.

Criteria

Applicants will be evaluated based on their organization’s efforts to:

  • Advance equity for women across the lifespan in play selection, casting and directing
  • Address age and gender equity as it relates to diversity and inclusion
  • Raise awareness of the manifestation of microaggressions and gratuitous violence against women in the performing arts
  • Implement policies that protect women from discrimination and unwanted sexual/physical encounters in the workplace
  • Involve artistic leadership in collaborations and community engagement that promotes equity for women across the lifespan in the performing arts

Semi-finalists from among AGE in the Arts Awards applicants will be determined based upon the selection committee’s ratings. Additional supporting materials may be requested from semi-finalists.

Semi-finalist in-person interviews with representative members of the AGE in the Arts Awards Selection Committee will take place Saturday, June 3. Following final recommendations from the selection committee, the AGE Board will have final approval of the 2017 AGE in the Arts Awards.

Finalists will be notified in June 2017.

Required Documentation

Please be prepared to submit the following supplemental materials in addition to your application form:

  • Brief summary of company history including date organized
  • Copy of 501(c)(3) IRS Determination letter
  • Current season operating budget
  • Two letters of support: Board of Directors (1), top artistic leadership (1)

Award semi-finalists will be asked to provide additional documentation prior to the site review.

Reporting, Evaluation & Acknowledgement

One mid-award period report will be required January 15, 2018. A final report will be due May 31, 2018. (Final report for 2016 Award recipients is due May 31, 2017.)

AGE in the Arts Awards recipients are required to acknowledge Age and Gender Equity in the Arts support in printed and digital marketing materials for the upcoming season, using the AGE logo as space permits.

Awards recipients are also asked to provide Age and Gender Equity in the Arts two to four (2-4) complimentary season passes which will be used by AGE to observe the upcoming season and verify the information presented in the application.

Additional Information

The total amount of AGE in the Arts Awards granted each year is determined by available funds. AGE may, at its discretion, limit the amount and number of awards.

It is recommended that these Guidelines be printed and carefully read.
Download a printable version of the 2017 AGE in the Arts Awards Application Guidelines.

AGE in the Arts Awards application materials will be made available in alternate print formats upon request.

Contact AGE

Please contact us directly if you have questions or need technical assistance. We ask that you contact us in advance of the application submission deadline if you have technical needs related to the application form or submission.

Thank you!

info@ageinthearts.org

Jane Vogel
Executive Director, Board President
jane@ageinthearts.org

Karla Mason Smith
Senior Project Consultant
karla@ageinthearts.org

Learn more about the History, Mission and Objectives of Age and Gender Equity in the Arts.